Hosting an outdoor music festival is a more popular choice these days than ever before. It’s no wonder why. Outdoor festivals are a beautiful mix of embracing both nature and music all while having a great time.
If you’ve never planned an outdoor festival before, it can be a little overwhelming to get started. There are many things to keep in mind and without a little help, it’s easy to forget about something important.
To host the best possible event, keep reading! We’ll go through some vital tips that’ll get you started on the right foot.
Start Planning Early
Event production is not an easy task and it requires many months of preparation. You’ll juggle many different tasks all at once and you need time to do them all properly. This is why it’s a good idea to start well in advance.
By starting earlier than what you may think is necessary, you give yourself extra time to deal with anything unexpected. Delays with celebrity endorsements or problems getting the right venue all take time to fix.
Give yourself lots of wiggle room to get the event planned out with plenty of time to spare.
Get Your Paperwork in Order
Planning an outdoor music festival requires several different permits. Without the proper permits, law enforcement will shut down the festival. You’ll want to sort out all of your paperwork as soon as possible to ensure there are no problems.
Two of the most important permits are for the use of public lands to host your event and for the selling of alcohol. Make sure to get them figured out before planning anything else or else you could be planning an event for an area you don’t have permission to use.
Prepare for Medical Emergencies
The safety of your guests and workers at the event is a vital part of any event prep. Even the safest and most prepared events deal with emergencies, so you’ll need to put precautions in place to deal with them.
Place plenty of medical kits throughout the venue and have a first aid staff at the ready. It’s also important to outline the fastest route to the nearest hospital so that, in the case of an emergency, there’s no confusion on where to go.
Visualize the Festival Layout
To keep things more organized, it’s a good idea to have a written representation of the festival’s layout. This allows you to place all of the important sections in the appropriate places without overlapping.
It also helps with placing utilities such as power cables and restrooms where they’re needed.
Once you have your venue secured, take a few photographs of the area. It’s far easier to be organized with a visualization like this, so use it to your advantage!
Ensure a Successful Outdoor Music Festival
With the help of these tips, you’ll get your outdoor music festival off to a seamless start.
To ensure that your festival has the best chance for success, it’s a great idea to call upon the help of event production companies. These companies know all the ins and outs of putting together an outdoor event that’ll make your guests happy.
Looking for such a company? Contact us today and we’ll make sure your event is a total success!